Procedure for the Procurement of Conduit for Projects

ITCom Standard Practice Guide

Revised 09/01/98

DETERMINATION OF NEED

Pre-surveys (Customer Billable)

If the PM determines, or the customer requests, that a pre-survey is needed for available conduit or power, the PM will fill out a pre-survey request form. The PM will give the form and a copy of the service request to FE group who will perform the field survey. FE group will return the pre-survey to the PM. The form will indicate if conduit or other electrical work is required. The PM will notify the customer of the status of the pre-survey.

If the customer approves the required installation FE group will create the appropriate drawings and fill out the PDWR, and submit the package for construction to the PM. PM will work with customer and get customer chartfield and signature then forward to Plant Department.

Estimates

If the customer requires an estimate for conduit or power installation, the PM will advise the customer to contact the Plant Department to arrange for the estimate. If the customer is uncomfortable working with the Plant Department, PM can request the FE to provide the estimate, working in conjunction with plant by completing a PDWR with request for estimate only with the description of work.

Discoveries in the field-Customer Billable Project

If in the course of doing an installation the technician determines that additional conduit, power or raceway is required to complete the order, the technician will notify his immediate supervisor. The supervisor (FC) will contact the PM who will address the need for conduit or power with the appropriate groups or individuals.

Discoveries in the field-ITCom Infrastructure

On internal Infrastructure Projects, FSU personnel are authorized to initiate the request to the FE group. The FC will note on the order and in the FPSO database that a PDWR was submitted. FE will notify the PM of the WR# (Work Request number) for billing from the Plant AEC System and forward a copy of the request to the Project Folder.

PROCESSING PDWR FOR INFRASTRUCTURE PROJECTS(Non-Billable)

The FE will obtain a Work Request number from Plant with your chartfield #, by calling 647-2059. A copy of the PDWR indicating the associated Work Request number will be included in the project package.

The FE group will keep a log of all Work Request numbers and associated order numbers written by them.

CUSTOMER / PLANT / ITCom INTERFACE

The PM is the contact person for all PDWR that are generated by the FE group. If Plant has any questions concerning the PDWR or if any delays will be incurred due to problems with the installation, the PM will contact the FE and the FC. The FE group will advise the PM if the delays in conduit or electrical installation will impact the overall due date. PM will contact customer and Project team members of the delay.

Billing

The PM will contact the Plant Business Office 4-8401 to verify that the PDWR has been completely closed out and what the final cost is. Then the PM will make note of this in the FPSO database memo field and on a copy of the PDWR before handing off the package to the billing analyst.

Terminology:

CSR - Customer Service Representative

PM - Project Manager

FE - Field Engineer

FC - Field Coordinator

FSU - Field Service Unit

FPSO - FoxPro Service Order

PDWR - Plant Department Work Request

Conduit Order Form